Native Learning Center Request for Proposals (RFP) Webinar Procedures

[vc_row][vc_column][vc_column_text]The Seminole Tribe of Florida’s Native Learning Center (NLC) is accepting written proposals from qualified individuals for delivering webinar instruction for the NLC.  The NLC courses meet the primary objectives of NAHASDA, which are:

(a) To assist and promote affordable housing activities to develop, maintain and operate affordable housing in safe and healthy environments on Indian reservations and in other Indian areas for occupancy by low-income Indian families;

(b) To ensure better access to private mortgage markets for Indian tribes and their members and to promote self-sufficiency of Indian tribes and their members;

(c) To coordinate activities to provide housing for Indian tribes and their members and to promote self-sufficiency of Indian tribes and their members;

(d) To plan for and integrate infrastructure resources for Indian tribes with housing development for Indian tribes; and

(e) To promote the development of private capital markets in Indian country and to allow such markets to operate and grow, thereby benefiting Indian communities.

These webinars will be provided on a scheduled basis, from October 1, 2018, through September 30, 2019.

Send proposals to one of the below choices:

1) NLCTTS@semtribe.com   

2) Fax: 954-989-3864

3)  Seminole Tribe of Florida – Native Learning Center, 6363 Taft Street Hollywood, FL  33024  Attn: TTS

Deadline: Deadline Friday, August 10, 2018

A contract for these services will be made in accordance with Seminole Tribe of Florida’s Procurement Policy, as well as NAHASDA regulations, and will be based on the selection criteria identified in these RFP procedures.  Respondents must be responsive, responsible, and qualified with an extensive background in instruction under any of the primary objectives of NAHASDA.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]

Section 1 – Proposal Format

Respondents shall be responsive in providing sufficient detail to facilitate the review of all factors included in the evaluation criteria (see Section 4), and must include the required items listed below in Section 7.  Failure to provide required items, even if already submitted to NLC as part of a response to a previous RPF, will result in the proposal being considered non-responsive and not eligible for credit under the related category.  Additionally, failure to provide sufficient information to support the evaluation criteria will result in loss of points.

Proposals shall be assessed based upon the NAHASDA’s competitive proposal process as defined in 2 CFR Part 200.318 (General Procurement Standards).   Proposals must be received by the date, time, and sent by email to NLCTTS@semtribe.com, by fax to 954-989-3864, or by mail to Seminole Tribe of Florida – Native Learning Center, 6363 Taft Street Hollywood, FL  33024  in order to be considered.  Proposals should be submitted in a manner that will facilitate copying by the NLC evaluation team.  

Applicants are requested to submit proposals that address each of the following items in the order listed to facilitate the review process:

Required Items 

  1. Completed RFP. A completed NLC Request for Proposal (RFP) form.
  2. Willingness to provide online webinar instruction on a scheduled basis. Is the instructor available and open to being scheduled for any dates and times for the NLC event? Applicants must affirm their willingness to provide instruction based on mutually acceptable delivery dates and times.
  3. Payment schedule. Applicants must agree to the payment schedule provided by the NLC.
  4. Proof of tribal enrollment or certification of Indian Owned and Operated Business (as applicable).  If eligible for Native American preference, include a statement declaring that the applicant is an American Indian or Alaska or Hawaiian Native or an American Indian/Alaska or Hawaiian Native-owned enterprise.  Eligibility shall be evidenced by proof of enrollment/membership (such as a tribal enrollment card) in a federally or state recognized tribe, or proof of certification as an Indian-owned business (Native American Ownership must be 51% or more).  If not eligible for Native American preference, state “Not Eligible for Native American Preference.”

The work to be performed under this contract is subject to Section 7(b) of the Indian Self-Determination and Education Act (25 U.S. C. 450e).  Section 7(b) requires, to the greatest extent feasible, that:

  • Preference and opportunities for training and employment shall be given to Native Americans; and
  • Preference in the award of contracts and subcontracts shall be given to Native American organizations and Native American-owned and operated economic enterprises.

In accordance with the NAHASDA Statute (PL 104-330, as amended), Section 1. (b) Sec 4. Definitions, Federal and State recognized tribes are defined as follows:

  • IN GENERAL. The term `Indian tribe’ means a tribe that is a federally recognized tribe or a State recognized tribe.
  • FEDERALLY RECOGNIZED TRIBE. The term “federally recognized tribe” means any Indian tribe, band, nation, or other organized group or community of Indians, including any Alaska or Hawaiian Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, that is recognized as eligible for the special program and services provided by the United States to Indians because of their status as Indians pursuant to the Indian Self-Determination and Education Assistance Act of 1975. 

(C)      STATE RECOGNIZED TRIBE.

(i) In General- The term “state recognized tribe” means any tribe, band, nation, pueblo, village, or community–

                    (II)  that has been recognized as an Indian tribe by any State; and

        (III) for which an Indian Housing Authority has, before the effective date under section 705, entered into a contract with the Secretary pursuant to the United States Housing Act of 1937 for housing for Indian families and has received funding pursuant to such contract within the 5-year period ending upon such effective date.

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Section 2 – Scope of Work

The exact number of webinar instruction sessions to be conducted during the period October 1, 2018 to September 30, 2019 cannot be determined at this time.  NLC will offer courses between 1 hour in length through 1 ½ hours in length, depending on the topic. 

Upon completion of each webinar, the NLC will send a summary of the course survey or evaluations to respective instructors.

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Section 3 – Payment

Webinar applicants are eligible to receive a Payment of $630.00 per day for approved instruction, along with a Preparation Fee of $236.00 per day for a maximum amount of $866.00 per day.

Payment is processed after successful completion of the webinar(s), and receipt by the NLC of the appropriate invoice payment processing takes up to 30 days. Refer to your executed instructor agreement.

NLC Instructor Payment Schedule for Webinars
Instructor Pay =   $630.00 ($78.75 per hour x 8 hours per day)
Instructor Prep = $236.00 ($78.75 per hour x 3 hours per day)
Total = $866.00

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Section 4 – Evaluation Criteria

Proposals will be reviewed by the NLC evaluation team.  NLC will determine the most responsive proposal(s) based in part on the accumulation of the highest number of points from the following criteria:

 Area to be EvaluatedMaximum Points
1Training Titles, Descriptions, and Content are Appropriate Highly Appropriate = 30
Somewhat Appropriate = 20
Needs Improvement = 10
Not Appropriate = 0
30
2Instructor’s Expertise in the Subject Area of the Webinar
Highly Appropriate = 30
Somewhat Appropriate = 20
Needs Improvement = 10
Not Appropriate = 0
30
3Cost Proposal. Points for relevant cost will be based upon being equal to or less than the maximum daily threshold of $630.00.
In-Kind Contribution = 25
Less than Threshold = 20
Equal to Threshold = 15
Greater than Threshold = 0
25
4Indian Preference or Tribal Affiliation/Enrollment. Did the applicant submit proof of Tribal Affiliation Enrollment/CDIB for an individual, business, organization, or tribe?
Member of a Federal or State Recognized Tribe, Organization owned by a Tribe or a Member of a Tribe, Native American
10
5Topics Fell Under NAHASDA Objectives.
Yes = 10
Some = 5
No = 0
10
6Experience with Tribes
(5+ years) Past Experience working with Tribes/Tribal Organizations = 10
(-5 years) Past Experience working with Tribes/Tribal Organizations = 5
No Experience = 0
5
7Completed Request for Proposal (RFP) Form:
Did the applicant fully complete the RFP form?
Scale of 1 to 5
10
Total:120

Awards shall be subject to the negotiation of fair and reasonable compensation in accordance with Seminole Tribe of Florida’s adopted Purchasing Policies and Procedures Manual, as well as NAHASDA regulations.  All proposals received shall be deemed to be the individual’s best offer.  However, NLC’s Executive Director or designee may elect to conduct negotiations with the applicant in the competitive range, based on the evaluation criteria noted above, to seek a best and final offer if such action is deemed to be in the best interest of NLC. 

An award of contract, if any, resulting from this solicitation will be made in the best interest of the Seminole Tribe of Florida’s Native Learning Center.  The Seminole Tribe of Florida Native Learning Center reserves the right to accept or reject any and all responses, to waive irregularities, and to advertise as may be determined to be in the best interest of the Seminole Tribe of Florida Native Learning Center.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]Submitting Your Request for ProposalRFP Submitting Your Request for ProposalRFP

To be considered as a potential Instructor, please complete and submit the RFP form. An incomplete RFP will lose points based on our scoring guidelines. The NLC is looking for RFPs under these specific topics. We always welcome new ideas & suggestions, please feel free to submit additional topics that support the NAHASDA objectives:[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column width=”1/3″][vc_column_text]

  • Accounting for Housing Authorities
  • Accounting Principles for Home Ownership including Foreclosures and Rehab
  • Appraisals and Improvements on Indian Land
  • Available Government and Private Loans
  • Board of Commissioners
  • Business and Financial Skills for Housing Professionals (i.e. Managing a Housing Authority like a Business)
  • Buying Opportunities for the Community
  • Computer Access and Basic Usage
  • Construction Management
  • Construction Management (qualifying Contractors, Compliance with NAHASDA, Design Considerations)
  • Coping Strategies for Participants with Emotional Issues
  • Core Leveraging Skills
  • De-escalation Process
  • Developing Capitalization Plans
  • Developing High Quality Wellness Programs
  • Developing Nonprofit Policies and Procedures
  • Different Types of Debt Financing for Home Buyers
  • Financial Planning
  • Financing Housing Construction
  • Force Labor Accounts

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  • Gap Funding
  • Grant Development, Writing, and Management
  • Home Loan Options
  • How to Apply for a HUD 184 Construction Loan
  • How to Become a Section 184 Mortgage Lender
  • How to Collaborate with Non-tribal Businesses
  • How to Create Alternative Financing through Developer and Investor Enticement
  • How to Create Revenue Streams to Support Housing
  • How to Develop a Campaign to Raise funds though Planned Giving
  • How to develop a Crowdfunding Campaign
  • How to Develop a Self-Sustaining Economy
  • How to Develop and Implement a Feasibility Study
  • How to Find Grants
  • How to Find Non-traditional Revenue
  • How to Network with Lenders
  • How to Plan for New Construction
  • How to Plan for Retirement
  • How to Start a Nonprofit with a Board of Directors
  • How to Start and Manage a Small Business
  • How to Use Amortization Schedules
  • HUD Occupancy and Inspection Standards
  • HUD Program Guidance

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  • Judicial Training
  • Land Use Management
  • NAHASDA 101
  • Negotiating Construction Contracts
  • Offender Re-entry and Restorative Justice
  • Parenting for Home Owners
  • Planning Affordable Housing
  • Putting Together a Construction Loan Package
  • Recording and Title Records
  • Review of 2 CFR Part 200
  • Safety including an Armed Intruder
  • SF 425 Forms
  • Sovereign Nation Building
  • Step by Step on How to Develop a 20 Unit Affordable Housing Project
  • Steps to Developing a Housing Construction Project
  • Tax Credit Accounting Basics
  • Tenants and Strategies for Accounts Receivable
  • Title VI Guarantee Program
  • Title VI/Section 184 Basics
  • Tribal Law/Judge Training and HUD Law
  • USDA Funding
  • Wage and Hour Rules
  • Youth Empowerment

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Section 5 – Disputes

In the event that any dispute arises from this solicitation or resulting contract for services, such dispute shall be resolved in accordance with the Seminole Tribe of Florida’s adopted policies and procedures.

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Section 6 – Inquiries

Potential respondents should carefully review this set of RFP procedures before preparing and submitting his/her proposal.  Any questions relating to this solicitation must be delivered in writing (via first class mail or email) to the NLC.  All questions will be answered in writing (via first class mail or email) with responses being provided to each party who has submitted a response to the RFP or who has inquired about the RFP.  If determined necessary by the NLC, the RFP may be revised, including an extension of the submittal deadline by addenda. 

If this occurs, amendments will be sent (via first class mail or email) to each party who has submitted a response to the RFP or who has inquired about the RFP.  All inquiries regarding this RFP shall be formally submitted in writing to NLC as by one of the methods listed below:

1) NLCTTS@semtribe.com            

2) Fax: 954-989-3864

3) Seminole Tribe of Florida – Native Learning Center, 6363 Taft Street Hollywood, FL  33024  Attn: TTS

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Section 7 – Required Completed Forms

  • Fully completed NLC RFP
  • Indian Preference Compliance Statement

Note:  If you are selected as an instructor, you will be required to complete a Vendor Application to become a vendor with the Seminole Tribe of Florida.  General Liability Insurance – Endorsements are required, including insurance requirements of General Liability at a $1,000,000 aggregate amount, as well as a Certificate Holder – Seminole Tribe of Florida, and an additional Insured by Endorsement – Seminole Tribe of Florida with a Waiver of Subrogation by Endorsement.

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Section 8 – Webinar Delivery Technology Requirements:

Windows

  • 4GHz Intel® Pentium® 4 or faster processor (or equivalent) for Windows 7, Windows 8 or Windows 8.1
  • Windows 8.1 (32-bit/64-bit), Windows 8 (32-bit/64-bit), Windows 7 (32-bit/64-bit)
  • 512MB of RAM (1GB recommended) for Windows 7 or Windows 8
  • Microsoft Internet Explorer 8, 9, 10, 11; Mozilla Firefox; Google Chrome
  • Adobe® Flash® Player 11.2+

Mac OS                                                                                                                                                      

  • 83GHz Intel Core™ Duo or faster processor
  • 512MB of RAM (1GB recommended)
  • Mac OS X 10.7.4, 10.8, 10.9
  • Mozilla Firefox; Apple Safari; Google Chrome
  • Adobe Flash Player 11.2+

Audio

  • Adobe Connect is the webinar platform used by the NLC to conduct webinar trainings. Adobe Connect broadcasts audio in meetings or training sessions using VoIP, Land-line telephone connection, and/or microphone.

Power Point

Those interested in working with the NLC must be proficient in Microsoft Power Point.

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Section 9 – Instructors Selection Notification

Instructors selected to present will be notified with an approval letter from the NLC.

Should you have any questions or need help completing the form, please contact the NLC Training & Technical Services Department at 954-985-2315 or by e-mailing NLCTTS@semtribe.com.

Thank you for your interest and completing the RFP.  We will be in touch regarding any potential opportunities for training. 

Thank you again and have a great day!!

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]Click here to download the Webinar Instructor Request for Proposal Form[/vc_column_text][/vc_column][/vc_row]